• Pacific Focus

Administration Manager

Overview

Reporting to Regional HR Director North Asia in Hong Kong, manage the team to maintain day-to-day office administration.


Responsibilities

  • Provide secretarial support to CEO

  • Supervise and provide guidance to the Admin team

  • Able to build up a team with cohesiveness and cooperation with team spirits

  • Have strong leadership and management skills

  • Manage the routine admin operations efficiently and ensure results are deliverable promptly

  • Open minded, flexible and resilient in serving internal customers

  • Prompt responsive to emails and self-initiated in presenting ideas / solutions

  • Able to communicate with relevant vendors and building management office on various ad hoc tasks / event if required

  • Cost saving / concern is a must when selecting the vendors / suppliers

  • Hands on experience in providing day-to-day all rounded office administration

  • Manage office equipment, office utilities account renewals, supplies ordering and coordinate with suppliers

  • Provide support / assistance to FCM travel arrangement for all employees

  • Assist with ad hoc projects such as Monthly breakfast, Charity Day, office fitting out works or business events

Requirements

  • Degree or above in business administration or equivalent

  • 10 years of experience in office administration and 5 years in manger’s role is preferable

  • Experience of working in MNC is a must

  • Skilled in Microsoft applications software (Word, Excel, PowerPoint, Outlook etc)

  • Proficient in written and spoken English and Cantonese. Mandarin is a plus

  • Ability to handle confidential information

  • Well organised, good time management, multi-task, independent and able to work under pressure

  • Excellent written and oral communication skills.

  • Good team leader; able to communicate with the employees at all level and serving senior executives / expatriates

  • Self-motivated and can-do attitude